June 2, 2009
Board members present: Blake Ashley, Blake Barton, Frank Tomizuka, Chuong Tran, Steve Villaescusa, Dee Kinsey, Molly McKasson, Debra Raeber
Audience Members: Pam Ballingham, Rita Rosenburg, Tim and Dana Clark
The minutes from the last board meeting, May 5th, were approved.
Financial Report: As of April 30, 2009
Balances in Savings account: $27,096
Checking account: $7843
Paypal account: $1936
There has been a lot of activity in May. $6669 in deposits and $1500 in expenditures.
Our liability insurance dropped from $1100 to $912 for the year.
Our Arizona Corporation Commission Report has been filed.
Rent increase: We are currently paying Willoughby Britton $750 per month in rent. Steve feels that we could afford an additional $100 - $150 per month. TCMC has put a lot of sweat equity as well as about $150 per month in repairs to the facility. Blake A. would like to see us slowly build up some cash reserves so that in the future we could possibly buy a facility if it becomes necessary for us to do so.
Steve recommends that we offer to pay $850 per month in rent, which along with the $150 per month we are paying in improvements would equal a monthly rent of $1000. It was decided to postpone making a decision until a later meeting.
Call to the Audience: Pam is here to ask for funds to pay for screens to cover the fireplace and for a window shade for the front window. The total would come to $273 plus tax. A motion was made and approved that we allocate $273 to purchase these items.
Maintenance Report: Tim bought two heaters for us, 1 oil filled heater and 2 electric heaters, all for $40.
All the gutters have been cleaned. Tim has the parts to fix the leaking toilet.
The drinking water bottles need to be filled. Molly offered to take care of it.
Weekend sit leaders: Rita reports that she is covered for all of the Sundays that she will be gone. Lorri Kindor is covering the Saturday morning sits for now. Blake A. mentioned that it would be a good idea to have some back up sit leaders.
Dee's Plan: Dee would like to see us establish a program that would be a regular and easy way for members to contribute money to TCMC. It should be well thought out and managed. First we need to communicate to members how they can make donations to TCMC and along with it have a mechanism in place by which people can make regular payments. Someone would need to be in charge of collecting funds and responding to the member who made the donation letting them know how much their donation is appreciated. Dee suggests we take the summer to get organized and then launch our program in September. Steve mentioned that we do already have Paypal in place where members can make regular donations. Steve thinks it would not be difficult to put a program such as Dee suggests in place.
We discussed putting a statement in our brochure where we mention donations and also having a sign on the wall at the center. Frank thinks we might consider having a membership drive. Blake A. thinks we should have a committee to look into what we should do in terms of raising donations. We need to put out a consistent message to members to remind them about supporting the center. Steve and Dee are planning to meet to further discuss how this program can be implemented.
Sanga night: Pam is wondering if we could have a Sanga night where we have a gathering of members where each person can share music, poetry, or any other interest that they have. Molly will work with Pam on setting a date for the fall.
Blake A. announced that he is leaving the board. He expressed his deep gratitude to everyone for his years of serving TCMC as President of the board of directors. We will need to elect a new President. As Vice President Blake B. will act as temporary president. We asked Blake B. if he would consider becoming our president. He would like to take some time to think this over. We will discuss this further at our next meeting.
The meeting was adjourned at 6:30.
